Location: Ho Chi Minh City

Role Overview

As an General Administration Manager cum MD Assistant, you will play a pivotal role in ensuring the smooth operation of the office and providing comprehensive administrative support to the MD. You will be responsible for managing office activities, coordinating executive-level tasks, and facilitating effective communication between the MD and various stakeholders.

What you’ll be doing 

• Proven experience as an office manager, executive assistant, or in a similar role.
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills, both in Vietnamese and English
• Strong attention to detail and problem-solving abilities.
• Proficiency in using office productivity tools (e.g., MS Office Suite).
• Discretion and ability to handle sensitive information with confidentiality.
• Ability to work independently, take initiative, and anticipate needs.
• Previous experience supporting C-level executives is a plus.

What we’re looking for

Office/Plant Management:

• Facility Management: Oversee the maintenance of the office premises (including breweries), with services in canteen, cleanliness, security. Maintain office supplies, equipment, and facilities, ensuring a well-functioning and presentable work environment.
• Vendor Relationships: Establish and maintain relationships with vendors, negotiate contracts, and manage service agreements to optimize office services.
• Coordinate and oversee the work of support staff, such as receptionists or administrative assistants.
• Implement and maintain efficient office systems and procedures.
• Manage office budgets, track expenses, and process invoices.

Executive Support:

• Act as a point of contact and provide administrative support to the CEO.
• Manage the CEO's calendar, prioritize appointments, and ensure timely reminders.
• Handle confidential and sensitive information with utmost discretion.
• Coordinate and organize company-wide events, meetings, and conferences.

Others:

• Oversee the uniform management for salesforce and shopfloor employees.
• Handle free beer process.
• Collaborate in organizing company events held in the office.
• Another ad hoc task assigned by HR Sr. Director.

Interested?

For further information about the role.  Apply today via email to Tuyendung@carlsberg.asia